As your company grows bigger, so does the issues of managing the employees. It becomes a chore to find data of a single employee in a single place. Sometimes the sensitive work information gets scattered through different folders or systems, that doesn’t help with these issues at all. Too much manual work is required in order to maintain integration, which in turn drops the efficiency of the HR processes. But all the issues mentioned above can be easily resolved if you can implement HR management software.
It is a common belief of people around the HR management that these HRMS software or HR Analytics tools are expensive, which isn’t the case at all, at least not all off them. There are a lot of softwares that are well under the budget and work better than some of those expensive ones out there. All you have to do is understand what your requirements are and the area that you need to cover in your department.
However, in this vast search for the right software, sometimes it’s really easy to get lost. If you want to avoid the trap of well-weaved words that tempt you to choose the tool that doesn’t fit your requirements, you need to understand the features of HR management software and the difference between them and get an adequate understanding of the term HRMS.
What is Human Resource Management Software?
Human resource management software includes a range of softwares like HCM & HRIS that are essential for the HR team, that help them take care of important assets of the company, people. If the HR team performs these HR tasks manually, it would take them a lot of time to finish them. This is where HRMS swoops in to reduce the time and cost while easily managing the employees in an organisation.
Depending on what you require in your organisation, you can choose a simple HR management software that will handle day to day tasks like Attendance management, Leave management etc. or you can go for a more robust HR solution that’ll let you manage the strategic part of the organisation like recruitment or training of the employees. All you have to do is align the goals of the organisation with the services the software will provide, and you should be able to find the one that fits best for your company.
Here Are Some Features You Should Look in an HR Management Software
In addition to having the common feature that any regular HR software will have, it should contain the following features as well:
- An admin system that is centralized.
- Documentation should be cloud-based.
- Should have mobile support and functionalities.
- Employees should be able to operate it without asking the HR again and again, i.e. self-service functions.
- Should contain HR analytics tool that provides real-time analytics.
- Should have the feature to keep the data secure.
- Should be able to provide audit logs.
- Should provide you with role-based access
- Should give you the option for collaboration from managers & employees.
- Should be easy to integrate functionality, whenever required.
An HR management software ensures that the HR team can easily manage daily tasks and make sure that these are easy to access to everyone in the organisation. It merges two key things together, human resources and processes with technology that results in the growth of the company. Earlier the systems didn’t have a wide scope and only focused on one task at a time, like tracking employee hours or managing the payroll.
But as we enter into 2020, systems have evolved enough to cover all parts of the HR department including tracking the processes, managing hierarchy, tracking attendance and leaves, managing transactions and track reports. In short, as the HR department becomes complex, the technology to manage it evolves to fit their needs.
The functions of every human resource department are common to all the organisations. The main purpose of using softwares like this is to reduce the workload of the HR management team so they can focus on things that will lead to the success of the organisation. Understand the requirements and choose the right one for your organisation.